Job Title Contract Administrator*
Location Phoenix, AZ*
*Position is based out of Phoenix, AZ
Department Administration
FLSA Status Non-Exempt
Shifts hiring Full-time


The primary responsibility of the Contract Administrator is to review construction contracts and manage billing process.


  • Review construction contracts for billing instructions and special conditions to ensure compliance with orders
  • Responsible to collect and provide appropriate documentation – such as insurance certification, prevailing wage labor reports, and lien releases
  • Prepares progress invoices, monitors system invoices and maintains billing files
  • Create invoice in for each draw directly from project estimate
  • Coordinate with Project Managers, Accounts Receivable, and Purchasing to make any necessary adjustments to invoices, such as change orders, stored materials invoices, and retention adjustments
  • Analyze retainage and unbilled retainage; compare compensation against contract amount
  • Manage billing reconciliation and report on contract status
  • Maintain and review billing log as necessary
  • Enroll and manage OCIP programs
  • Manage Certificate of Insurance program for Independent Contractors and General Contractors
  • Investigate and resolve billing issues to ensure projects are billed and payment is collected within the appropriate timeframe
  • Other job duties as assigned


  • At least 2 years of experience performing progress billing to general contractors
  • Experience working in a construction or related industry desired
  • Working knowledge of general and/or construction accounting principles
  • General understanding of business practices, structures and philosophies
  • Knowledge of time and materials billing, progress billing, conditional waivers and lien release processing
  • Must have ability to apply logical reasoning, creative problem solving and sound business judgment
  • Excellent verbal, written and interpersonal communication skills
  • Knowledge of Microsoft office products with intermediate Excel skills
  • Must be self-motivated with ability to multi-task, prioritize and work independently with moderate supervision
  • Must be able to effectively work with strict deadlines


We are an EEO Employer and we do not discriminate on the basis of race, religion, national origin, sex, sexual orientation, gender identity, age, physical or mental disability, marital status or veteran status.







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