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Job Title Scheduling Coordinator
Location Austin, TX
Department Administration
FLSA Status Non-Exempt
Reports to VP - Operations
Shifts hiring Full-time

Job Description

Responsible for coordinating the day-to-day scheduling activities of a company operation. Maintain and expedite accurate schedules to appropriate departments. Communicate with production department, installers, and customers as necessary for scheduling dates.

Primary Tasks, Responsibilities and Key Accountabilities

  • Coordinates production schedules with vendors, sub-contractors, and customers to establish installation timelines
  • Communicates installation date schedules to internal departments as appropriate to ensure product is delivered by established deadline
  • Interacts with external customers, vendors, and internal staff to obtain information needed to facilitate work planning, scheduling prioritization, resolution of technical issues, incorporating changes and identification of other special requirements
  • Coordinates flow and work orders according to quality control inspections, schedule, and customer requests
  • Communicates with customer regarding scheduling, status and technical issues.
  • Maintains accurate records of all trades
  • Utilizes computerized system for tracking, information gathering and/or troubleshooting.

Nature and Scope

  • Performs simple, routine work. Selects correct processes from clearly prescribed rules, past practices or instruction. Seeks advice and guidance on non-routine or problem areas from supervisor. Deviations from the norm are cleared by the supervisor
  • Under close supervision, exercises limited latitude/independent judgment. Work typically involves detailed checks or close review of output by a senior co-worker and/or supervisor.

Work Environment

  • Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions, there may be a need to move or lift light articles
  • Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable
  • No travel required.

Minimum Qualifications

  • Must be at least eighteen years of age
  • Must pass work eligibility requirements.

Education and Experience

  • HS Diploma or GED required. 0-2 years of experience in area of responsibility.

Preferred Qualifications

  • Material resource planning and/or production control experience with Systems Applications Processes (SAP)
  • Experience in processes of warehouse operations and distribution programs.


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